New York Resale Certificate
Rules, Form & Expiration
What a New York resale certificate has to say, who can sign one, how long it lasts, and how to produce a signed copy for every vendor in minutes.
New York resale certificate rules
- Certificate form
- Official New York form
- We fill the New York Department of Revenue form field by field.
- MTC uniform certificate
- Not accepted
- Vendors in New York should be given the state's own certificate.
- Streamlined (SST) certificate
- Not accepted
- New York is not a Streamlined Sales Tax member state.
- Out-of-state buyers
- Home-state permit accepted
- A reseller registered in another state can generally use that registration number.
- Blanket certificates
- Allowed
- One certificate can cover an ongoing series of purchases from the same vendor.
- Expiration
- No fixed expiration
- Certificates stay valid until the buyer's permit is cancelled or the information changes.
What a New York resale certificate must include
- The buyer's legal name, business address, and sales tax registration number from New York or their home state.
- The seller's name and address.
- A description of the property being purchased for resale, or for a blanket certificate a general description such as "All tangible personal property purchased for resale".
- A statement that the items will be resold in the ordinary course of business, signed and dated by the buyer.
Using your New York certificate
- Confirm the purchase is genuinely for resale. Using a certificate for supplies or equipment you consume is the most common audit finding.
- Give the vendor the signed certificate before or at the time of the sale; a certificate produced after the fact is often rejected.
- Issue one blanket certificate per vendor and keep a copy for your records.
- Reissue the certificate whenever your permit number, name, or address changes.
Unlimited signed New York resale certificates
Enter your business once, add each vendor, and download a signed New York certificate on the official state form. One flat yearly price covers every state where you buy inventory.
New York resale certificate FAQ
What form do I use for a New York resale certificate?
New York publishes its own resale certificate form, and vendors expect to see it. Our generator completes the official form with your business, permit, and purchase details and produces a signed PDF.
Does New York accept the MTC uniform resale certificate?
No. New York does not accept the MTC uniform certificate, so give New York vendors the state's own certificate.
Can an out-of-state business use a resale certificate in New York?
Yes. New York accepts a valid sales tax registration number from another state on a resale certificate, so you do not need a New York permit purely to buy inventory tax-free.
Can I give a vendor one blanket resale certificate in New York?
Yes. A blanket certificate in New York covers every qualifying purchase from that vendor going forward, typically described as "All tangible personal property purchased for resale".
How long is a New York resale certificate valid?
New York does not put a fixed expiration on resale certificates. They remain valid as long as the buyer's permit is active and the information on the certificate is still accurate.
This page summarizes New York resale certificate rules for general information and is not tax advice. Confirm current requirements with the New York Department of Revenue or your tax adviser.